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City to consider special events with safety measures in place

The City Commission Monday approved a measure that will allow for approval of special events with proper safety procedures in place.

October 6, 2020

The City Commission Monday approved a measure that will allow for approval of special events with proper safety procedures in place.

The city will begin accepting special event permits immediately, however, the organizers must adhere to stringent safety procedures to protect people from the possible spread of Covid-19. Additionally, all applications must be received 30 days prior to the event date. Failure to follow the safety procedures could result in the event being stopped while in progress and organizers risk not being permitted for future events.

City staff also reserves the right to deny permits that fail to adequately address the required safety standards.

“The City Commission recognizes the importance of events to our community and our goal is to resume normal event operations when safely appropriate,” said Mayor Robert F. Apgar. “We also have to accept the reality that we are still in the middle of a pandemic and we must ensure as best we can the health, safety and wellbeing of our entire community .”

 

Prior to the event

  • Organizers will need to submit a complete COVID-19 event and site plan 30 days prior     to event (includes hand wash/sanitizing stations, COVID related signage, food/drink vendors, vendors, entry/exits).
  • Vendors are to be spaced 12 feet apart and only on one side of the street.
  • Develop a schedule for routine cleaning and disinfection.
  • Pre-sold tickets or attendance counters to limit attendance once capacity is reached will be required. Number of attendees will be predetermined by event organizer and City staff according to venue space and scope of event. 

 

During Event

 

  • Attendees will be required to wear masks subject to exemptions provided in emergency ordinance 2020-12 such as eating and drinking, socially distance and to wash or sanitize their hands regularly. Event organizers will include signage throughout the event promoting these COVID related safety measure.
  • Disposable masks should be made available for attendees without a mask. 
  • Event volunteers and vendors must wear masks.
  • Health Screening-temperature checks will be administered to staff, volunteers, and vendors before entry to the event.
     
  • Handwashing stations/sanitizing station with 60% alcohol at entrances, exits, food vendors and throughout their event foot print.
  • All transactions should be no touch (contactless). 
  • Announcements regarding COVID-19 requirements must be made periodically during the duration of the event.
  • Create physical guides, such as tape on floors, signage on walls or temporary guardrails to promote social distancing.
  • Common groups of no more than five (5) will be allowed per table if applicable. 
  • At least two entry/exits to discourage crowding.
  • Food stations/vendors must have physical barriers, such as sneeze guards and partitions, in areas where food is being served or prepared.
  • Volunteers to monitor restroom and food lines to keep people six feet apart.
  • Food vendors must be space out to allow for socially distanced lines. Food vendors must remove bulk condiments and replace with single serve.  When possible plated meals or boxed prepared food is preferred.
  • Tables, chairs and frequently used items must be sanitized on a schedule that will be outlined in your COVID-19 Event and Site Plan. 

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