It is the mission of the City Clerk’s Office to provide accessibility to information for all persons, create and protect the transparency of government, and provide an impartial, independent and accurate voice regarding the business of government. The City Clerk is a Charter officer directly accountable to the City Commission as a representative of the legislative branch of government. The Clerk’s Office serves as a liaison, and bridges the gap, between the City Commission, City staff, and the public. It is the mission of the City Clerk’s Office to establish trust and confidence in City government, and to provide effective and efficient public service for all citizens.
The eminent political scientist, Professor William Bennitt Munro, writing in one of the first text books on municipal administration stated, “No other office in municipal service has so many contacts. It serves the mayor, the city council, the city manager, and all administrative departments without exception. All of them call upon it, almost daily, for some service or information. Its work is not spectacular, but it demands versatility, alertness, accuracy, and no end of patience. The public does not realize how many loose ends of city administration this office pulls together.”
The City Clerk’s Office is responsible for maintaining, recording and preserving all official documents and proceedings of the City Commission. The City Clerk is the custodian of the City seal and authenticates by signature and records all official legislative actions of the City Commission. The City Clerk countersigns all contracts made on behalf of the City.
The City Clerk also provides public notices; prepares and distributes City Commission agendas; provides access to public records; maintains a comprehensive records management system; coordinates the codification and publication of the City’s Code of Ordinances; qualifies candidates for municipal office and supervises municipal elections; and, provides internal auditing functions on the financial records of the City.