Pay Grade: 17
Reports to: Asst Finance Director
Hours: 40 per week
Date: October 2006
SUMMARY: This position performs advanced and difficult paraprofessional accounting tasks in keeping financial accounts, and other records. This work involves responsibility for independently performing difficult financial transactions processing, accounts payable, and record keeping tasks. The work is performed in most instances under general supervision but employees in this class may make independent decisions in certain individual cases. Supervision is available for consultation on unusual problems and to give detailed instructions on all new assignments.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Examines invoices prior to approving payment, ascertaining that classifications of account, discounts, etc. are proper.
- Audits invoices and vouchers and prepares checks for payment of obligations.
- Operates computers and other office machines.
- Inputs information and data into computer.
- Maintains accounting records.
- Answers general correspondence and telephone inquires.
- Balances invoices with computer reports.
- Processes checks for distribution; processes monthly visa payment by ACH.
- Process 1099’s.
- Balances vendor statements.
- Processes and monitors travel request forms.
- Performs a wide variety of account keeping tasks.
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and /or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION/EXPERIENCE: High school graduation or GED is required. Considerable experience as an accounting clerk is required, some of which shall have involved the performance of moderately difficult tasks and the completion of standard high school courses, supplemented by college courses in accounting. Any combination of education, experience and training which provides the required knowledge, skills and abilities will be considered.
LANGUAGE SKILLS: The applicant must have the ability to understand and follow oral and written directions, and ability to write legibly.
OTHER SKILLS AND ABILITIES:
- Ability to follow complex oral and written directions and to prepare fiscal reports.
- Possess excellent customer service skills.
- Ability to write in a clear and effective manner.
- Thorough knowledge of the methods used in keeping governmental fiscal accounts and records and of office terminology, procedures, routine, and equipment.
- Good knowledge of modern governmental accounting practices.
- Ability to prepare fiscal reports
- Knowledge of the principles underlying laws and regulations pertaining to City government.
- Ability to get along well with others.
WORK ENVIRONMENT/ADA: The employee will work in an office environment, and may sit for extended periods of time. The employee must be able to access file cabinets for filing and retrieval of data. Ability to access, input, and retrieve information from a computer.
Lifting: 15-45 Pounds
Vision: 20/20 or Corrected to 20/100
Hearing: Normal Noise Levels for Office Environment
*Class Descriptions are not intended to be restrictive. The use of (or absence of) a particular illustration of duties shall not be held to exclude or limit the authority of a Department Head to assign other duties which are similar and related to work.